Swansea University recognises that the efficient management of its records in all formats is integral to the provision of core functions, for compliance with legal and regulatory requirements and contributes to the effective management of the institution.

Retention of Records

A key concept in records management is Retention: this is the period of time during which a record or records need to be retained. The criteria for determining retention periods are statutory and other requirements and administrative needs.

JISC has published detailed guidelines which outline statutory and recommended retention periods for records generated by universities. These guidelines cover the following areas:

  • Academic administration
  • Research
  • Corporate management and compliance
  • Human resources
  • Corporate resources
  • Information compliance
  • Communication

Swansea University adheres to the Jisc guidance and retention schedules for information held by the University.